PRIVACY POLICY

 

In very basic terms, we totally respect your personal information and will only ask you for the information we really need from you.  We will look after it in the same way we would want ours looking after - keeping it secure!  We will only share it with others where we need their help to deliver our service to you (such as our professional printing laboratory who may need your name and address to post your purchases).  Be assured that we will never share your information in any other circumstances – nor will we sell it on elsewhere! 

Here are more details: 
 


Introduction 


Hannah Merrett Photography takes your privacy very seriously.  This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR), which promotes fairness and transparency for all individuals in respect of their personal data.  This privacy policy applies to all data we process, and by using Hannah Merrett Photography you consent to our collection and use of such data.  We are registered with the Information Commissioners Office.
 

1. The Data we collect 


As a data controller we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely.  
We may ask you to provide us with the following data: 

- Full Name

- Your children's names

- Your address

- Your telephone number

- Your email address

We will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography.   
Obviously being a photographic business we also create and manage images as per our contractual agreement(s).  
We use the above data to deliver our service to you, to provide you with access to your private online galleries, and to personalise the service you receive.  Images taken are, with your explicit consent, used for marketing purposes and for business development through mentoring and competition entries.
We collect this data on the following lawful basis, by gaining your consent.
When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps us deliver our service to you, and aids with our marketing.
 


2. Which third parties do we share Personal Data with? 

We share personal data with the following third parties: 
Google, Outlook, Paypal, Zenfolio, Printing Labs and KnowHow Cloud.  
The above companies either do not transfer data outside of the European Economic Area, or transfer data outside of the European Economic Area to United States under the protection of EU/US Privacy Shield. 

There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation. 

 

3. Why do we share your Personal Data with the above? 


We share your data in order to deliver our service to you, to assist with our marketing, to personalise your experience and to provide you with online access to your photographs.

At the time of writing we do not transfer personal data to a country outside of the European Economic Area (EEA).  If this becomes necessary in the future, eg if a third party we utilise could have servers located outside of the EEA, we will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines. 
 


4. How do we keep your personal data secure? 


We keep your data secure by following internal policies of best practice, by using Secure Socket Layer (SSL) technology when information is submitted to us through our website, and by ensuring all personal online photo galleries are password-protected.  


In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you. 
 
 
 
5. Changes to our privacy policy and control 


We may change this privacy policy from time to time.  When we do, we will let you know by changing the date on this policy, and notifying customers of any significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy. 

 


6. You have the following rights:


- The right to be informed about the collection and use of your personal data 

- The right of access to your personal data and any supplementary information 

- The right to have any errors in your personal data rectified 

- The right to have your personal data erased 

- The right to block or suppress the processing of your personal data 

- The right to move, copy or transfer your personal data from one IT environment to another 

- The right to object to processing of your personal data in certain circumstances  

- Rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual)


We also give you the option to manage your data via Email or telephone.


Whilst we do not hold personal data any longer than we need to, the duration will depend on your relationship with us, and whether it is ongoing.  We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes.  Some data (such as photographs taken), may be archived indefinitely, due to requests for replacement images being made several years after being taken.